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Minutes - 31st May 2011
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Present |
Staff: |
1. Apologies
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2. Disclosure of Interest None |
3. Minutes of Previous Meetings a) Management Committee 26 April 2011 i) Amendment to Accuracy Point 12f) Addition agreed: Depute CEO gave a verbal update to the Committee on progress with the Broomfield Road new build scheme. Proposed M Thomson Seconded I Cross Matters Arising i) Item 4a) – NG2 It was clarified that NG2’s role in terms of bulk refuse is to move the bulk refuse from the back court to the pavement to allow uplift by cleansing operatives from Glasgow City Council. b) DSGL Board Minute – 18 February 2011 Noted c) NGMS Board Minute – 17 February 2011 Noted d) ng2 Board Minute – 14 March 2011 Noted e) Audit Committee Minute – 28 February 2011
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| 4. Chief Executive’s Presentation CEO updated the Committee on progress to date post SST which has resulted in increased activity and workload for all staff. Rule Changes – Committee agreed to review the Model Rules alongside the specific Rule Changes which are required for the Area Committees to be established. A sub group of committee members will conduct the review before bringing their proposals before the Management Committee. Branding of North Glasgow HA – Members agreed it is an appropriate time post SST to consider changing the trading name to NG Homes. Code of Conduct – Members of Committee, Sub Committee and Subsidiary all to comply with code. Training needs assessments organised to discuss the Code Of Conduct and assess training and development requirements. Owners Ballot Results – Depute CEO informed the Committee that 723 owners voted to join North Glasgow HA. A number of votes did not take place due to meetings being not being quorate. Remedial Works at Multi-Storey Flats – Depute CEO informed
the Committee that IFG have been appointed to complete the
works and should finish in June. |
5. Performance, Strategy and Governance a) Internal Management Plan Committee agreed the proposed launch event arrangements, together with the timetable for consultation and development of the 2011/12 Plan. Proposed C Rossine Seconded A Wilson b) APSR Return 2010/11 Committee noted the Association’s performance against key indicators and the position on validation, and approved the 2010/11 APSR return for submission to the Scottish Housing Regulator. Proposed F Miller Seconded M Thomson c) Local Housing Organisation Performance 2010/11 Director of PSG referred to report regarding performance of stock against key indicators as per the information provided by GHA and the comparison with the Association out-turn. Figures will be analysed and used to help plan targets for next year. Members noted the report. d) Governance and Area Committee Director of PSG referred to report on Governance and Area Committees and their interface with Management Committee. The report outlined possible future governance structure, illustrating how the Committee cycle could operate if the Board adopted quarterly meetings, with the Area Committees also meeting 4 times a year, with twice yearly joint sessions for training and policy review. There would also be scope for a Member Forum and Briefing once a year in September. Members noted the report and it was agreed to continue this item for further consideration at a future meeting in advance of the AGM. Members noted the report.
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6. Housing Services a) Possilpark Tenements Strategy Senior Depute CEO referred to the activity during Q4 (Jan-March 2011) in the Possilpark tenements as detailed in the report. The report demonstrates that tenants are staying on longer, voids are reduced and turnover overall has been reduced from 16% to 11% during this year. A discussion followed on the area post Dispersal. It was agreed further discussions to be arranged with Police. Members noted the report. b) Housing Services Activity Report Senior Depute CEO referred to report covering performance for the final quarter (January to March 2011) and year end information for the key housing services activity areas. She highlighted that 88% of tenants have sustained the tenancies for more than a year; turnover has reduced to 7%; 99% of properties are let within 4 weeks and the average number of days to let a house was 6.2 days. Members noted the report. c) Homelessness Update Senior Depute CEO referred to report updating members on homeless performance for the 4th quarter (January to March 2011) and year end analysis. Members noted the report. d) GCSS Conflict Resolution Services Senior Depute CEO referred to report providing Management Committee with an update on progress with the services provided by Glasgow Community Safety Services (GCSS) in the management of anti-social behaviour. Members noted the report. e) Customer Satisfaction Surveys Senior Depute CEO referred to report providing Management Committee with the Customer Satisfaction results achieved for Housing Services during Quarter 4 (January-March 2011). The report also gives the year end results and compares last year’s results. Satisfaction levels were excellent. Members noted the report. f) Tenancy Sustainment Report Senior Depute CEO referred to report updating Committee on progress over the fourth quarter (January to March 2011) and the year end figures. Members noted the report.
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7. Finance and IT a) NGMS Budget 2011/12 Director of Finance referred to report on annual budget which includes Income and Expenditure Account and Balance Sheet for NGMS. Board members were asked to approve the following: - Budget for 2011/12 b) NGMS Business Plan Director of Finance referred to report including Business Plan presented for comment and approval by Management Committee. Committee were asked to approve the 2011/12 Business Plan and mandate it back to the NGMS Board to formally approve it. c) DSGL budget 2011/12 Director of Finance referred to report including Income and Expenditure and Balance Sheet for DSGL. Committee were asked to approve the following: - Budget for 2011/12 d) DSGL Business Plan Director of Finance referred to report including DSGL Business Plan 2011/12. Committee were asked to approve the 2011/12 DSGL Business Plan and mandate it back to the DSGL Board to formally approve it. e) NG2 Business Plan and Budget Director of Finance referred to report comprising NG2 Business Plan and Budget. Committee were asked to approve the 2011/12 NG2 Business Plan and Budget and mandate it back to the NG2 Board for formal approval. Items 7a) to 7e) were all approved: Proposed J Thorburn Seconded T Dow
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8. Investment and Regeneration a) Management Services Quarterly Report Depute CEO referred to report covering management services charges, arrears and sharing owner arrears. He highlighted that: steady and consistent progress is being made in reducing arrears overall; that there has been a lot of interest in the proposed owners’ forum; and that appropriate charges will now be raised against commercial owners in the Saracen area in compliance with their deeds of conditions. Committee noted the report. b) Development Services Quarterly Report Depute CEO referred to report covering Broomfield Road, Southloch Street and Hawthorn Street. Also the 2010/11 Grant Planning Target had been achieved. He informed the Committee that good progress has been made with Broomfield Road since the last Committee Meeting and also that 19 out of the 20 shared equity houses have now been sold. A bid has been submitted to the Innovation and Investment Fund today with regard to Southloch Street. Members noted the report. c) Investment Services Quarterly Report Depute CEO referred to quarterly report covering the period from January 2011 to March 2011. Day to day repairs spend was over budget by the end of the financial year due to the severe and prolonged extreme winter weather. The adaptations budget of £10,000 was much lower than previous years due to the reduced level of grant funding available. Members were also advised that changes to the adaptations grant arrangements were being considered by the Scottish Government. Committee noted the report. d) Quarterly Report on Wider/Regeneration Activity Head of Business Development referred to report updating Committee on the range of regeneration activities the Association is actively involved in. Committee noted the report.
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9. Standard Securities Members approved use of seal as detailed in report. Proposed J Fury Seconded F Miller
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10. Delegates Feedback a) EVH b) SFHA Nothing to report at present.
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11. AOB None.
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North Glasgow Housing Association
is an "A" rated Registered Scottish Charity No. SC030635 and is a Charitable Housing Association |
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