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Minutes - 12th July 2011
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Present |
Staff: |
1. Apologies
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2. Disclosure of Interest D Cowan had submitted apologies for the meeting and
gave notice that he will stand down from Management Committee
in accordance with the rules at the AGM in September. He wished
to continue to contribute to the Association
via the factoring subsidiary NGMS |
3. Minutes of Previous Meetings a) Management Committee 31 May 2011 Proposed R Rodden Seconded D Shaw ii) Matters Arising Item 6a): Possilpark Tenements Strategy Senior Depute CEO reported that a meeting will be arranged with Police now that a post dispersal survey has been completed. b) Audit Sub-Committee 31 May 2011 Noted. c) NG2 Board Meeting 6 June 2011 Noted.
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| 4. Chief Executive’s Report a) Media Coverage Report (Director of PSG) Members noted report summarising media coverage received by the Association during the period January–June 2011. This report is for Committee’s information only.
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5. Performance, Strategy and Governance (Director of PSG) a) Business Plan Committee approved the 2011/12 Business Plan and authorised officers to submit the Plan to the Association’s lenders and the Scottish Housing Regulator. Proposed M Thomson Seconded T Dow b) Modernised Right to Buy Committee agreed that the Association should respond to the draft guidance via SFHA and GWoSF and that a further report is brought back to Committee by January 2012 covering the outcome of tenant consultation and a draft response seeking a further 10 year extension. Proposed J Fury Seconded F Miller c) New SPSO Report of Decisions Members referred to report highlighting attached correspondence
from the Committee noted the correspondence and related attachments and that officers will continue to monitor relevant decisions and identify any action points that may be relevant for the Association. d) Governance Review Members referred to report on the Governance Review and handouts summarising proposed changes to the New Model Rules together with a copy of these proposed Rules. These potential changes to the Association’s rules are to be put forward to OSCR (the charities regulator) and SHR prior to membership approval being sought via SGM in September. Stephen MacGregor of TC Young attended the meeting and answered questions from the Committee regarding the proposed changes. Committee approved the revised Model Rules and agreed that the Association’s other Governance Policies are reviewed so that they are consistent with the new Rules. Members also agreed that further proposals are brought to the August meeting covering the governance and electoral arrangements for the Area Committees and proposed remits and functions. Proposed C Rossine Seconded J Fury e) SFHA Policy Briefing Members noted report regarding a meeting held by SFHA for member organisations on 23 and 24 June to debate key policy priorities. Committee noted the SFHA briefings enclosed with the report
and agreed that a joint briefing session is arranged for September
to enable full consideration of policy developments and their
potential impact.
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6. Finance and IT (Director of Finance) a) Review of Management and Annual Accounts 2010-11 Members noted report enclosing NGHA Financial Statements; NGMS Financial Statements and DSGL Financial Statements (all for Year Ended 31 March 2011). Committee approved the Annual Financial Statements for NGHA for the year to 31 March 2011 and agreed that the statutory accounts of NGMS and DSGL be remitted back to the boards of those companies with approval to sign. Proposed T Dow Seconded J Thorburn Committee agreed to recommend to the AGM that Baker Tilly be re-appointed as external auditors. Proposed J Fury Seconded R Rodden e) Pension Trust Financial Strength Test Committee noted report regarding information requested by The Pension Trust from North Glasgow HA as part of its ongoing review of the financial strength of the SHAPS scheme. Members noted that this financial strength test had been submitted
to the Pension Trust. The Pension Trust has now advised the
Association that it is viewed as low risk.
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7. Organisational Development (Assistant Director of OD) Members noted the report providing Management Committee with information relating to staff absence and attendance management covering the quarter from 1 April until 30 June. Committee noted the excellent results detailed in the report. b) Staff Training and Development Members noted the report on Staff Training and Development carried out during April-June 2011 and the Training Plan for Quarters 1 and 2. b) Health and Safety (Verbal Report) Members given a verbal update to the Committee regarding Health and Safety post SST. The Association now has 11 different sites so our Health and Safety management requires to be reviewed. A consultant has been appointed to assist with a full Health and Safety Review and the audit should be completed by the end of July. A report will be brought back to the next Committee meeting on this and the number of accidents at work will be reported back to each Committee meeting in future. It was agreed that a Health and Safety Committee will be formed comprising of a Senior Manager and Committee members. CEO proposed that P Kenna be the chair of the new Health and Safety Committee. f) Staff Terms and Conditions of Employment Members noted report providing Committee with details of the annual updates made to the EVH Terms and Conditions of Employment following their review in April of this year together with list of local variations previously agreed by Committee. A copy of the updated Terms and Conditions is attached as
an enclosure.
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8. Standard Securities Members approved use of seal as detailed in report. |
9. Policies a) Staff Appraisal Policy Committee noted report concerning minor amendment/additions to the Staff Appraisal Policy following recent review and enclosing copy of policy and appendices. Members gave their approval to the additions/amendments to the Staff Appraisal Policy. Proposed A Wilson Seconded H White Members gave their approval to the changes made to the Policy. Proposed T Dow Seconded H White
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10. Delegates Feedback a) EVH b) SFHA Delegate reported that, as a result of lack of information
being sent to him regarding the Consultative Committee he discussed
the situation with a member of SFHA at the Annual Conference
in Crieff Hydro. He was informed that the quarterly meetings
have been held although papers were not sent to him. The next
meeting will be held in October.
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11. Schedule 7 Housing Scotland Act 2001 Let of lockup approved. Proposed A Wison Seconded H White |
| 12. AOB
a) Employee Savings Programme Assistant Director of Organisational Development informed the Committee about a proposed savings programme for employees to purchase electrical goods etc. This can be introduced at very little cost (just over £500) and can also be added to the Tenants Reward Scheme. It will not affect Schedule 7. Committee agreed to introduce this programme for tenants and staff and noted that a detailed report would be brought to next Committee meeting. Proposed M Thomson Seconded C Rossine g) AGM Director of PSG informed the Committee that the proposed date for the AGM is Tuesday 20th September and it will be held in Ayr Street Conference Centre. c) Community Energy Savings Programme Members were reminded of the Community Energy Savings Programme (CESP) and our negotiations with various energy suppliers to deliver a thermally efficient cladding scheme for our properties in Carron and Balornock. This work would reduce carbon emissions and contribute to the government’s Fuel Poverty Strategy. Members were advised that British Gas has now proposed a deal which is much more generous in terms of subsidy than other providers had offered previously. Members approved the proposal, in principle and further agreed that British Gas could proceed with a 10% survey of the affected properties to allow a full specification and cost to be agreed. Proposed T Dow Seconded J Thorburn d) Scotcash CEO informed the Committee about a potential pilot for Scotcash to set up an outreach surgery in an Association’s offices Members agreed to North Glasgow volunteering for the pilot including funding a salary for 6 months for a member of staff. The surgery would enable people who would not normally be able to access financial advice and assistance from banks. Members agreed the proposal fitted well into our financial inclusion / regeneration activities. Proposed R Rodden Seconded P Miller e) Outstanding KBR Work Committee member asked if North Glasgow HA would be completing these works which were allowed for in the SST valuation. Member advised that the works will be carried out as soon as practical. f) Offices in Saracen Street CEO referred to discussion at previous committee meeting regarding the naming of rooms in the new offices. Members agreed the following names based on the contributions made by the people involved to the Association: The Computer Suite will be named “The Kitty Gow Suite” Proposed P Miller Seconded R Rodden
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North Glasgow Housing Association
is an "A" rated Registered Scottish Charity No. SC030635 and is a Charitable Housing Association |
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