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Minutes - 11th October 2011
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Present |
Staff: |
1. Apologies
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2. Disclosure of Interest None |
3. Minutes of Previous Meetings a) Management Committee 30 August 2011 Proposed F Miller Seconded J Thorburn i) Matters Arising B Rossine updated Board Members on situation with resident at Abbeyfield. b) Board Minutes of 20 September 2011 Proposed J Fury Seconded I Cross c) Audit Sub-Committee Minutes of 5 July and 19 September 2011 Noted. d) NGMS Minutes of 18 August 2011 Noted. e) DSGL Minutes of 25 August 2011 Noted.
Noted.
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| 4. Finance and IT (Finance Director) Members noted new policy which details the awards to be given when a long serving member of staff reaches certain levels of service when they are retiring or leaving the Association. Proposed M Thomson Seconded F Miller
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5. Human Resource/Organisational Development (Assistant Director of Organisational Development) a) Staff Attendance b) Health and Safety Update c) Training Report Members noted report providing Board with information relating
to staff training carried out during July-Sept 2011.
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6. Chief Executive’s Report a) Staffing (Verbal Report) He set context of the next phase in the staffing review process post SST. He provided members with background to this important issue as follows: • Annual salary bill = £4.4m including onerous employee pension contributions. • 5% efficiencies were assumed in the Business Plan submitted earlier in the year to SHR in years 5, 6 and 10. • Staff compliment just under 120. • Other demands on resources including SHQS II or Carbon Reduction • Pressure on rents as result of proposed welfare benefit reform In addition, he highlighted parts of the business where: a) additional staff resources were needed as result of SST including Factoring and Regeneration along with more support Concierge and b) where there was an opportunity to redeploy existing resources in IBS/ Documotive, Day to Day Repairs & Asset Management In response to the above the CEO recommended the following actions: - offer Voluntary Severance to reduce salary bill now rather
than wait until years 5, 6 and 10 Agreed a further report will be brought to the Board in November
and Proposed B Rossine Seconded R Rodden
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7. Director of Performance, Strategy and Governance a) Scottish Housing Regulator – Mid Year Progress Update Members noted letter received from SHR requesting an update on service delivery and performance at the half year point and that a copy of the report submitted to SHR will be circulated for information. Board also noted that full mid year performance will also be reported on and discussed at the forthcoming November review of the Annual Performance Plan. b) SHR – Consultation on “The Regulation of Housing in Scotland” Board noted that SHR has published a consultation on 1 September
on the Board invited to consider issues to be raised in our response which is to be submitted before the 25 November. c) Scottish Government Consultation: Adaptations Consultation Members noted the consultation questionnaire on future funding
of d) Annual Performance Plan 2011/12 Mid Year Review (Verbal Report) Members noted that 3 events for staff and Board/Area Committees are planned for November the provisional date for the Board/Area Committee event is 16th November 2011. e) Updated Governance Calendar and Committee Training Events Members approved the proposed 6 month calendar and noted that a calendar for the next 6 month period will be brought forward for consideration at the March 2012 Board Meeting. Members noted that Board and Area Committee meetings will be held every 2 months and that NG2, NGMS and Audit Sub Committee will continue to meet on a quarterly basis. Proposed M Thomson Seconded F Miller
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8. Policies Members noted that Financial Regulations required updating
due to changes in the structure and size of the Association
and Board approved the revised regulations. b) Bribery Act Policy Members approved the new Bribery Policy and authorised additional reviews as required to ensure that the Association is complying with best practice in this area. Proposed T Dow Seconded M Willis
Board noted that the Membership Policy has been updated to reflect the Rules approved at the Association’s Special General Meeting on 20 September 2011. Board approved the updated policy. Proposed J Fury Seconded F Miller d) Staff Code of Conduct Members noted annual review of Staff Code of Conduct and approved the reviewed policy. Proposed T Dow Seconded M Willis e) Particular Needs Board noted the review of the Particular Needs Policy to reflect new legislation and approved the updated policy. Proposed M Willis Seconded J Fury f) Adaptations Members noted the review of the Adaptation Policy to reflect
changes in priority and protocol as directed by Social Services. Proposed M Willis Seconded J Fury
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9. Delegates Feedback a) SFHA (Bill Rossine) Delegate reported he had been in contact with SFHA as he had not been receiving papers from them for meetings but had not received any explanation. The next meeting will be held in November. b) EVH (Catherine Rossine) Delegate reported that the SHR consultation on the future
Regulation of Social Housing in Scotland was discussed at the
recent meeting and that the Wages Consultation closes on 21
October 2011.
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10. Membership Applications Members approved the following membership application: Patricia Forsyth 23/2, 42 Viewpoint Place G21 3AR Proposed R Rodden Seconded J Thorburn
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11. AOCB a) Tenancy Issues (Private and Confidential) Senior Depute CEO referred to reports and after consideration members agreed to recommendation. b) Door Entry System Members approved the renewal of the door entry system at No 22 Viewpoint which broke down recently and cannot be repaired as the parts are obsolete. Proposed I Cross Seconded M Willis c) Audit Sub Committee Members agreed to appoint J Thorburn and to co-opt A Wilson, Area Committee Member to the Audit Sub-Committee. AMW/MC/Mins 11 October 2011
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North Glasgow Housing Association
is an "A" rated Registered Scottish Charity No. SC030635 and is a Charitable Housing Association |
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