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Minutes - 12th October 2010
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Present |
Staff: |
In attendance: Jack Bennett – Balmore, RRB, North Glasgow LHO
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1. Apologies
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2. Disclosure of Interest None |
3. Minutes of Previous Meetings a) Management Committee 31 August 2010 Proposed M Thomson Seconded F Miller i) Matters Arising None i) Matters Arising None c) North Glasgow LHO 19 August 2010 Noted d) Balmore LHO 14 July 2010 Noted
J Fury informed the Committee that at their meeting of 23rd September 2010, the Management Committee of Balmore LHO appointed Brian Saunders as temporary Vice Chair until Betty Matheson is well enough to resume her role. Betty Matheson remains the nominee to the North Glasgow HA Committee. He also informed the Committee that Betty Ledgerwood has resigned verbally due to ill health and Hugh Corrigan has been appointed as Treasurer on a permanent basis. e) Health and Safety Minutes of 9 June 2010 Noted
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| 4. Chief Executives Report a) SPSO Annual Report – Section on Housing CEO referred to extract from SPSO Annual Report 0910 on Housing which gives information on number of complaints received, reasons for complaints and recommendations and issues in housing complaints. Most complaints related to repairs and maintenance with Right to Buy resulting in the lowest number of complaints. There is still an issue with the number of premature complaints where the complainant is going straight to the Ombudsman. CEO stated that this extract was for information only but that it is important for the Committee to be aware of what is happening in the wider sector. b) Protecting Vulnerable Groups (Progress Update No 3) CEO referred to the Scottish Government’s Progress Update No 3 (October 2009) on their Protecting Vulnerable Groups Scheme which gives an update on implementation activities in the run up to the scheme going live in 2010. This is for the Committee’s information only. c) Tenants Reward Scheme Home Contents Insurance (Verbal) Committee approved these proposals. Proposed R Rodden Seconded F Miller d) Revised Terms and Conditions of Service (Verbal) CEO stated that Head of Organisational Development had spent time at Management Committee on 6 July 2010 explaining the revised terms and conditions to be implemented post SST and it is now recommended to Committee that these be implemented to take effect from 1st January 2010. Committee agreed to the implementation of the new terms and conditions of service on 1st January 2010 Proposed T Dow Seconded J Thorburn e) Keep it Local CEO informed the Committee that he had received a letter from Glasgow West of Scotland Forum dated 6 October 2010. They are launching a campaign called “Keep It Local” to publicise the achievements of community-controlled housing associations in the West of Scotland and to help they ensure that they continue to play a leading role in housing and regeneration. CEO requested Committee’s agreement to a) support this campaign and b) agree to join the GWoF. Committee agreed . Proposed J Fury Seconded R Rodden f) Healthcare Scheme CEO reported that there has been a slight change to the Healthcare
Scheme for staff with a marginal increase to the cost but a
substantial increase in benefit. Committee gave their approval
to move to the new healthcare plan from 1st January 2011. g) Financial Statistics CEO distributed a 6 year summary of a range of financial figures
comparing a large city based HA with NGHA over the period from
2004 to 2010 The figures relate to a number of statistics including
number of houses, staff costs, loan facilities, bad debts and
voids per unit. Members noted the respective position for both
organisations.
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5. Performance, Strategy and Governance a) SST Director of PSG referred to report updating the Committee on the current position with regard to SST investment issues and informed the Committee that a meeting had been held with GHA’s Chief Executive and GHA has agreed to make additional costs allocations relating to a number of investment items. It was noted that GHA has approved the Association’s SST Business Plan submissions and that the Scottish Housing Regulator has granted in-principle approval to the Association’s proposals. Committee also noted the terms of the Regulator’s correspondence of 22 September requesting some further information. Committee noted the positive response to the private funding tender and assessment timescales. A handout entitled “Keeping Your Rents Affordable” was distributed to the Committee comparing GHA future planned rents with North Glasgow HA proposals, illustrating the advantages in terms of passing on savings and keeping rents affordable without adversely affecting investment. CEO reported on feedback received on the recent meetings at the Wellfield Multi-Storeys and the 3 sheltered housing complexes. As a result of these meetings it is proposed to carry out some improvements including decorating the sheltered complex houses; landscaping of garden area at the very sheltered complex and upgrading of the communal facilities and environmental improvements including a new gazebo at Morrin Path. Committee noted the latest developments and agreed the proposals in relation to private funding timescales and assessment process together with the investment proposals for the sheltered houses. Committee also agreed that officers liaise with SHR on their information requirements, with further information and an update on progress to be brought forward to the November Committee meeting. Proposed R Rodden Seconded A Wilson Director of PSG referred to report on Internal Management Plan 2010/11 and proposed to the Committee that a joint Committee and staff mid-year event be held on Tuesday 7th and Wednesday 8th December 2010. This will take place in Ned Donaldson House over 2 mornings and will involve half committee/half staff each day. Committee approved the arrangements for IMP on 7 and 8 December and agreed that the programme be finalised with the Association’s office bearers. c) Disclosure of Interest (please complete and return) Members who have not already completed this form at the Special Management Committee Meeting on 14th September 2010 were requested to now do so.
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| 6. Human Resources/Organisational Development a) Attendance Management Head of Organisational Development referred to report on Staff Attendance for the months of June, July and August which shows that 179 days have been lost so far this year which amounts to 3.81%. This is slightly above target of 3.5% however, this is mainly due to 2 employees’ long terms sickness related to planned medical procedures. Committee noted the report. b) Health and Safety 6 Monthly Review Committee noted the report. c) Training Report Head of Organisational Development referred to report on Staff and Management Committee Training covering the months of June and July 2010 and including an update on progress with the Training Plan and an outline of corporate training proposed over the next quarter. Committee noted the report. d) Corporate Wear Head of Organisational Development referred to report updating
committee on progress with corporate wear since the last Management
Committee Meeting on 31st August 2010. A focus group had been
set up to consider clothing options and their suggestions for
clothing and guidance on when the corporate dress should be
worn is included in this report. Proposed R Rodden Seconded F Miller
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7. Finance and IT a) Pension Trust Consultation Head of Organisational Development referred to report on Pension Trust Consultation and informed the committee that a document has been received from the Pensions Trust outlining their new proposals. The proposals are outlined in the report and a document for consultation with members will be issued at the start of the year and implementation for new contribution rates will be on 1 April 2011. Committee noted the report.
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8. Policies a) Retirement Policy Head of Organisational Development referred to report providing management committee with details of the minor changes made to the retirement policy, following a scheduled review. This policy will be reviewed again next year as a result of the retirement age being reviewed by the Government in 2011. Committee approved the changes to the retirement policy. Proposed M Thomson Seconded F Miller Head of Organisational Development referred to report on the minor changes to the Learning, Development and Further Education Policy as a result of the recent review. This policy will be reviewed again in 2014. Committee approved the changes made to the learning, development and further education policy. c) Adaptations Depute CEO referred to report on the review of the Adaptations Policy. Members agreed that it would be prudent to undertake a more
detailed Proposed D Shaw Seconded C Rossine d) Asbestos Management Depute CEO referred to report on review of Asbestos Management Policy and informed the committee that there has been a small amendment to the policy to bring it into line with the latest recent Asbestos Regulations. Otherwise there are no changes to the Policy. Members approved the Asbestos Management Policy. Proposed J Fury Seconded J Thorburn e) Relationships at Work Head of Organisational Development referred to report providing management committee with details of the changes made to the Personal Relationships at Work Policy following a recent review involving changes to wording and updates to names and titles. This policy will now be reviewed on an annual basis together with the Code of Conduct for Committee Members. Management Committee noted the report and gave its approval to the proposed changes. Proposed M Thomson Seconded F Miller f) Code of Conduct for Committee Members Head of Organisational Development referred to report providing management committee with a proposed update of the Code of Conduct following a recent review which was brought forward from 2013. These changes relate to the governance structure and take account of the three subsidiaries. Management Committee approved the updated policy. Proposed M Thomson Seconded F Miller |
9. Membership Applications Catherine McInally Flat 18/4, 178 Balgrayhill Road G21 3AQ Karen Murphy 1 Drumbottie Road, Flat 2/2 G21 4JF Catherine Munro 28 Stobhill Road, Glasgow G21 3TX
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| 10. Delegates Feedback
EVH Delegate reported back on meeting last Monday with presentation from CIH Scotland re financial inclusion in Northern Ireland which covered local credit unions; support for new tenants and debt companies.
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| 11. AOCB
a) Housing Scotland Magazine CEO wished to bring the following articles in Housing Scotland Issue No 64 to the Committee’s attention: Page 7 – ‘Wide Audience for Wider Role at the Scottish Parliament’ on the subject of the successful reception to celebrate the community regeneration work of housing associations. Page 27 – ‘Facing the Fresh Challenges at this
year SFHA Conference!’ which includes a photo of Pat
Kenna, Chair. |
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North Glasgow Housing Association
is an "A" rated Registered Scottish Charity No. SC030635 and is a Charitable Housing Association |
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